I want to edit an accounts and balances summary

  • An Accounts and balances summary provides you with an overview of how a selected group of accounts is performing, so you can quickly see what actions need to be taken to effectively manage them.

    Edit an existing account group to ensure that you’re only viewing those accounts and summary features in which you are interested.

    If you find you can’t edit an Accounts and balances summary, you may not have the appropriate payments and cash management roles assigned to you. Please contact your Administrator for more help.

    1. On your Accounts and balances home page (select Accounts and balances from your home menu if the page is not already displayed), click the name of the account group you want to edit to display its summary.

      Accounts and balances summary

    2. Click Settings icon in the top right of the summary and select Edit this account group. The account group’s current settings are displayed on the Account group settings screen.

      Create a new group screen

    3. Edit the account group’s name, if required.
      This name helps you identify the account group. It should be memorable to you and be no more than 50 characters long. The account group name is unique and cannot be identical to any other account group you have created.
    4. If you want to change the summary’s display currency, select whether you want to view balances for the account group in Pounds, Dollars or Euros.
      Balances will be displayed in the selected currency by default whenever you display the Accounts and balances summary view for the group. This excludes balances displayed in an account’s native currency.
    5. If you want the Accounts and balances summary for the account group to become your default Accounts and balances summary view, tick Make this account group my default view.
    6. If you now want the account group’s balances to be shown in the currencies in which the accounts are held, as well as being converted to the display currency, tick Show native currencies as well as display currency for converted amounts.
    7. Change which sections you want displayed in the Accounts and balances summary, if required. You have to select at least one section for the summary.

      Display accounts and balances

      • Current balance: tick this box to display the total balance for the account group as a whole, displayed in the currently selected display currency.
      • Balance graph: tick this box to display the group total and individual account balances, displayed by account number, in a bar chart format so you can see at a glance how accounts are performing against each other in the group.
      • Featured accounts: tick this box to display a table showing up to five accounts in which you have a particular interest, for example, those accounts you need to monitor most closely or that are subject to a lot of balance fluctuation that you need to keep track of.
      • Accounts list: tick this box to display a table summarising the details of all the selected accounts in the group, including their current balances and any uncleared funds.
       
    8. To change the order in which the sections are displayed, use the and buttons to move a section up or down the list.
    9. Click Accounts within group to add or remove accounts in the group. The accounts currently included in the group are listed on the Accounts within group tab.

      Accounts within group tab

    10. If you want to remove accounts from the group, either tick the box in the account’s row or tick Select all to select all the accounts listed and click Remove accounts. A message is displayed, asking you to confirm whether you want to remove the selected accounts.
      Click Remove accounts to remove the accounts and return to the Accounts within group tab. Click Cancel to cancel the removal and return to the Accounts within group tab.
    11. If you want to add new accounts to the group, click Add accounts to search for and select the accounts you want to add.
      On the Add accounts to group screen, enter one or more search terms you want to use to find the accounts you want.

      Add accounts to group

      • Account name: Enter the name of the account you are looking for. This should be the registered account name, not a friendly name assigned to the account.
      • Legal entity: Enter the name of the organisation that is legally liable for the account you are looking for.
      • Sort code: Enter the BIC or sort code of the account you are looking for without hyphens, for example, 123456.
      • Account number: Enter the account number you are looking for.
      If you’re unsure of an exact name or number, try a wildcard search.
      • Currency: select the account’s native currency.
      Please either search on a single currency or if you search for multiple currencies do not choose any other field to search on. Once you’ve entered all your search terms, click Search. Everything that matches the search terms you entered is displayed. The search results will not display any account that is already in the Accounts within group tab.

      Accounts within group tab

      If nothing matches the search terms you entered or you can’t see what you want in the search results, click Search again to try another search. Try entering fewer search terms to get more search results.

      Tick the accounts you want to add

      Tick the accounts you want to add to the group. If you’ve searched for and selected accounts but haven’t added them to the group, and then attempted another search, a message will be displayed, warning you that the selected accounts will be deselected if you don’t add them to the group.
      • Click Add accounts to add the selected accounts and perform a new search.
      • Click Continue search to deselect the accounts and perform a new search.
      • Click Cancel to cancel the new search.
      Once you have searched for and selected all the accounts you want, click Add selected accounts to group to return to the Accounts within group tab.
    12. If you want to add an account to the Featured accounts list, tick the box under Featured in the account’s row. You can add up to five accounts to the Featured accounts list.
    13. Once you have selected all the accounts you want to add to the group, click Save group and close to save the group. You can add up to 100 accounts in an account group. A message is displayed, confirming that your changes have been saved. Click Close to close the message and display the updated Accounts and balances summary.
      You must have at least one account in the account group to be able to save your changes.

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